Terms and Conditions of Exhibition

All reservations for exhibit space must be accompanied by a deposit of at least 50% of the total package amount. Allocation of requested booth space will be based upon sponsorship investment level with space first allocated to higher level sponsors. Allocation of booth space requested at identical sponsorship levels will be on a first come, first serve basis. Checks should be payable to PowerFest. We will also accept Cash, Visa or MasterCard for booth sales. Please send Space Reservation Form and deposit to: PowerFest Orlando, P.O. Box 2563, Apopka, FL 32704-2563.
DO NOT SEND CASH IN THE MAIL!

Character of exhibition, PowerFest Orlando is a professional festival, which focuses on products, services and events appropriate to consumers in a family environment. Festival management reserves the right to determine the eligibility of any company, product or service, and the right to prohibit any exhibition or product which, in the opinion of festival management, detracts from the character of the exhibition or for any violation of the terms and conditions of exhibition.

Subleasing and sharing of corporate booth space is prohibited. All signs, displays and product information must be related to the exhibitor's company.

Final payment for exhibit space is due on or before September 6, 2008. Failure to make final payment constitutes a cancellation of this agreement. Festival management reserves the right to resell the exhibit space without notice or refund of deposit after that date.

Requests for cancellation or refund must be in writing. Requests for refund must received in writing and postmarked no later than August 15, 2008. Any refund request after August 15, 2008 will result in festival management retaining 50% of the deposit made with this contract. No requests for cancellation will be accepted nor will any refunds be made after September 5, 2008. No refund shall be made to any exhibitor who fails to occupy its assigned booth space by the time and date of the festival opening. Further, festival management reserves the right to utilize such unoccupied space in any manner it deems appropriate.

Exhibitors must conform to exhibition regulations of The Florida Citrus Bowl. The Florida Citrus Bowl prohibits any attachment or installation of materials of any kind to trees, grass, walls, ceilings, floors or other common areas of its facility, inside or outdoors. Exhibitors may not mark, damage or deface any part of the building or other common areas belonging to The Florida Citrus Bowl. Any such damages shall be paid for in full by the exhibitor.

Exhibitors must comply with the regulations of The Florida Citrus Bowl and all exhibits must pass Fire Department inspection.

Limitation of Liability: Exhibitor agrees to indemnify and hold harmless PowerFest Orlando, it’s employees and agents, and The Florida Citrus Bowl from all liability that might follow from any cause including accident or injury to invitees, guests, exhibitors, their agents or employees, including loss or damage to personal property.

Exhibitor and exhibitor's contractors and suppliers working in the exhibit area are required to carry liability insurance. Exhibitor must operate and maintain its exhibit so that no injury will result to any individual or property. Exhibitor must make its own arrangements for insurance against theft, loss or damage during the exposition. Festival management will provide reasonable, customary, general security but does not guarantee nor accept liability for damage or loss of exhibitor’s property.

No exhibit or displays may interfere with other exhibits by way of objectionable sounds, noise, odors or obstructive activities. No food or beverages of any type may be served by any exhibitor without written approval by festival management and/or The Florida Citrus Bowl. No exhibitor may distribute materials or promote their business from areas outside of their assigned booth space to include all entrances, exits and isles within the exhibit area and common areas of The Florida Citrus Bowl.

Exhibitors can not sell any items of any kind bearing the name PowerFest Orlando or Have Fun…It’s Not A Sin!

No bootleg items of any kind can be sold (cd’s, tapes, dvd’s, etc.)

Installation and Dismantling of Exhibits: Displays and exhibits must have a professional appearance and be arranged in a manner subject to approval of festival management and must be finished so as to present no unsightliness to any adjoining exhibitor. Exhibitors will have access to the Exhibit area beginning October 6, 2008 at 7:00 AM. All exhibits must be installed and ready for festival opening by 11:00 AM, October 6, 2008. Any table top not occupied by that time is subject to forfeiture with no refund. Packing of exhibits prior to the close of the exhibition is prohibited. Exhibitor shall be liable for all storage, handling, or other costs incurred for failure to remove exhibits by the close of festival on October 7, 2008 by 3:00 p.m.

Should the PowerFest Orlando not be held for any reason, festival management has no further liability to the exhibitor / sponsor other than a refund of the exhibit fees paid by that exhibitor. No refunds if festival cancellation is due to an act of God.

All exhibitors are responsible for their own trash and are expected to maintain a neat appearance within their designated area at all times. Festival management will provide an outside receptacle for all trash. Balloons are prohibited at this event

Festival management may make reasonable changes, amendments or additions to these terms which shall be binding to the exhibitor.

No alcoholic beverages to be sold or served at festival.

Soft drink products only to be sold or served at festival.

Permits and inspections are exhibitor’s responsibility.

Adult Material: Exhibitor may NOT display material depicting demonic, nudity or sexual conduct of any kind. No adult material may be sold, given, or distributed in any way. Failure to comply will result in exhibitor’s expulsion from the festival with no refund of booth rental. We are a family focused event and expect all exhibitors to abide of not displaying “hentai” material. The festival management reserves the right of removing offending merchandise if these terms are not observed and followed.

Festival management reserves the right to demand removal of any such material from sale at the festival. Failure to comply may result in but is not limited to exhibitor’s expulsion from PowerFest Orlando with no refund of booth rental.

If you are unsure of your item(s) – please contact us for assistance BEFORE the event. Please note, festival management will be inspecting the exhibits during set up and throughout the event for such material. Festival management may issue warnings, however once a warning is breached, the exhibitor will be expelled from festival with no refund of booth rental.